• 23 April 2015

HR - what your colleagues should know about recruitment

In the latest blog post for International Workplace, Portfolio Procurement offers ways of explaining some of the difficulties and rewards of recruitment to those who do not fully understand the process.

How to explain your recruitment job to colleagues

If you work in HR it is likely that you are under pressure to meet the demands and expectations of other colleagues. And when tasked with recruiting new employees, you may often also find that you are expected to uncover the perfect candidates within unrealistic deadlines and with little or no budget.

Take a look at how to go about explaining the difficulties of recruitment to these demanding colleagues, along with the methods you can use to reach a compromise with your co-workers.

Time frames

Many of us have experienced the sheer panic that runs through a department when an employee hands in their notice.

When looking to fill a vacancy, it’s not as simple as posting a job advert and your colleagues need to be aware of that. Over time, they should begin to understand the average length of time it takes to find the right candidate. However, if unrealistic deadlines continue to be set, you must be comfortable pushing back and saying no when necessary.

Working with or without recruiters

Working with recruiters can help to save you time, but at a financial cost. It is close to impossible to expect the right candidate to walk through your door within a short time frame without spending a penny.

Taking the time to explain this to colleagues can help you both to decide what’s more important – time or money? This way, you can determine whether it is best to invest in recruiters or carry out the task in-house.

Nobody’s perfect

There’s no such thing as the perfect candidate. There will be candidates with more experience, better skills and strong industry knowledge, but each potential employee is likely to have flaws.

Talk to colleagues to find out what skills and experience are most important, and use this to pinpoint the best candidate. This way you will be taking their opinion on board and involving them in the recruitment process.

Competition and selling the company

It is likely that some of your competitors will be recruiting at the same time as you. Working in HR requires you to fully understand the competition and recognise ways to make your vacancies stand out from others.

There will be times when the ideal candidate chooses to work for another company. Making your colleagues aware of this can help to open their eyes to the competition. Following on from this, discuss with co-workers the ways you can promote the company when advertising vacancies to help encourage the best candidates to apply for future roles.


Colleagues need to be open to the idea of training, not only to lower their expectations when recruiting, but to make jobs more appealing to candidates. Explain to colleagues that offering training can help potential employees to develop as professionals, which can be highly beneficial to the business.

Accept and trust your professional opinion

As a HR professional, you are trusted to find and recruit skilled and qualified candidates. Your colleagues should accept this and trust you to carry out your job effectively. Communication is crucial to help reduce the demands of pushy colleagues, so make sure that the conversations you have with co-workers are regular throughout recruitment drives within the business.